• Processing and Updating Your File

    What Happens Next

    PTCAS will begin to process your application once the following materials are received:

    • Completed PTCAS application
    • Sealed official transcripts from every US and Canadian college attended*
    • Correct PTCAS application fee payment via credit card processed through the application

    Verification Overview

    PTCAS processing may take up to 4–5 weeks once all required materials are received. Once your application is complete, PTCAS will verify the accuracy of your application materials, compare your original transcripts to the self-reported course information on your application, calculate your PTCAS GPAs, and release your application to each of your designated DPT programs.

    Other Materials Required by Programs

    Your selected programs may require additional materials, including supplemental applications or fees. You are responsible for submitting your application and all other related materials to ensure they are received by the program’s deadline. Failure to submit all required materials required by your selected programs may jeopardize your eligibility for admission consideration. PTCAS will not determine if you have met the minimum course requirements or are eligible for admission to a particular program. Please check the Program Directory to view supplemental requirements.

    Check Status

    To view the real-time progress of your application and materials, login and select the Check Status tab at the top of the dashboard. You are responsible for monitoring the status of your application and the timely receipt of your documents, and for contacting PTCAS promptly with any questions or concerns you have regarding your application status.

    Changing Program Selections After Submission

    • Withdrawing Your Application. If you wish to withdraw your application from 1 or more programs, contact the institution directly.
    • Substituting or Deleting Program Selections. PTCAS cannot substitute or delete program choices or refund application fees after you submit your application. If you wish to rescind your application to a particular program after you submit, contact the institution directly to remove your application from consideration.
    • Adding a New Program after Submission. You may apply to additional programs after you submit your application, provided the application deadlines have not yet passed. To apply to additional programs, review the “Add Programs” instructions. 

    Responding to Acceptances

    Review the ACAPT Admission Traffic Rules for Programs and Applicants. If you are offered and accept an offer of admission to a program, prior to matriculation the program might require you to submit a second set of official transcripts from every institution you have attended. You must send these directly to the program; PTCAS cannot forward transcripts to a program to fulfill this institutional requirement.

    Postsubmission Changes

    Review your application carefully before you submit. You generally cannot make corrections after your application is submitted. Only the following sections can be updated following submission: 

    • Alternate Name
    • Contact Information
    • Password and Security Questions
    • Add Programs: No substitutions or deletions.
    • Colleges Attended: Add new institutions attended. 
    • Courses: Add new coursework completed or planned at any time. One-time submission of new planned and completed courses in the Transcript Entry section during Academic Update only for new verification and updated GPA.
    • Evaluations: New references only. No deletions once reference is received.
    • PT Observation Hours: Add new PT experiences at any time. Programs might not consider newly listed hours.
    • GRE and TOEFL: Add new test dates and scores at any time. Programs might not consider updated scores in the admissions process.
    • Experiences and Achievements: New entries only. No deletions or revisions.      

    Sharing Admission Decisions

    Programs will notify applicants directly regarding all admission decisions. Any PTCAS program that offers you acceptance will have access to the number of acceptance offers you have received from other programs and the number of other offers you accepted. Programs will not know the total number of programs you applied to, nor admissions decisions other than acceptance made by other programs at that time. A program that has placed an applicant on a wait-list will not have access to that applicant’s admission status at other institutions. After the completion of the 2017–18 admissions cycle in fall 2018, programs then will be able to view applicants’ other selected programs and the final admission decision reported by each.

    Criminal Background Check

    Accepted applicants may be required to complete a criminal background check

    Transcript Evaluations

    PTCAS will investigate and report applicants suspected of submitting false or fraudulent information. If misrepresentation in data is suspected by or reported to PTCAS, the applicant will be notified and relevant information will be requested. If misrepresentation in data is confirmed, PTCAS will notify the PT programs to which the applicant has applied. In addition, on a case-by-case basis, PTCAS reserves the right to notify all PT programs participating in the service.

    Reference Evaluations

    PTCAS will not verify an evaluator’s identity. If a PT program suspects a reference is falsified, the PT program may choose to contact the applicant or evaluator to investigate. PTCAS will share any suspected cases of falsified references reported by a PT program with the applicant and the applicant’s other designated PT programs without comment regarding appropriate action. PTCAS will not attempt to verify the accuracy of the PT program’s investigation results.

  • Last Updated: 5/14/2017
    Contact: ptcasinfo@ptcas.org