• Enter up to 4 evaluator names on your PTCAS application. Review the PTCAS Directory to determine the number and types of evaluators required by each institution.

    Electronic References

    • Enter the email address for evaluator.
    • PTCAS will automatically email the evaluator once the reference request is saved.
    • Alert the evaluator to watch for an email from noreply@ptcas.org with the subject heading, "PTCAS Reference Request."
    • If the email is not received, instruct the evaluator to check their spam and junk folders, or provide an alternate email address as some servers filter out messages from PTCAS.

    Paper References

    Paper references are no longer accepted by PTCAS.  If an evaluator previously completed a paper reference on your behalf, you are encouraged to ask the evaluator to complete an electronic reference for you through PTCAS.  Follow the above instructions.

    Check Status of References

    PTCAS will automatically email you after each reference is received. After you submit your application, login to check the real time status of your references.

    Reference Deadlines

    Arrange for PTCAS to receive all of your references by the application deadline date selected by the program. Programs may not consider applicants who submit late materials. PTCAS does not enforce reference deadlines and will forward the references to your designated PT programs, even if they arrive late.

    PTCAS Processing of References

    • PTCAS will begin to release the references to your PT programs, once your application is received.
    • PTCAS will not determine if you have met the reference requirements for a particular PT program.
    • PTCAS will not hold your application for missing references.
    • If your reference arrives after your application is processed, PTCAS will still release it to your PT programs.
    • References cannot be changed or edited in any way once received by PTCAS.

    Waiver

    The Family Education Rights and Privacy Act of 1974 (FERPA) gives applicants the right to access letters of reference written unless they choose to waive their right of inspection and review. Prior to requesting a reference from an evaluator, you are required indicate whether you wish to waive your rights. PTCAS will release your decision to waive or not to waive access to your evaluator and designated PT programs. PT programs may interpret references as more honest and candid, if you waive your right to see the letters. If you retain access, you must contact the evaluator or the admissions office directly to view the reference, and you may be asked to explain your reasons for your choice during the interview(s). Your waiver decision on the PTCAS web application serves the same purpose as a legal signature, and is binding. If you decide to change your waiver decision, you must login to your PTCAS application to edit your selection online. Once your reference is received, you cannot make changes to your waiver decision.

    More Reference Instructions

    Review the Frequently Asked Questions (FAQ) and read the full PTCAS instructions (.pdf), for additional reference instructions relative to:

    • Committee and composite letters
    • College and university letter services
    • Submission of "extra" references to PT programs (not PTCAS)
    • Reference investigations
    • Changing your references (if evaluator is unresponsive or declines reference request)
    • List of questions on the PTCAS reference form